The Great Document Disaster

A tale of chaos, order, and the quest for that one spec sheet

— or — how I learned to stop worrying and let the computer read the PDFs

Act I: The Problem
PDF M-401_Mech.pdf
RE: Bid Docs
XLS Schedule_v3.xlsx
DWG HVAC_Layout.dwg
PDF Spec_Section_23.pdf
FW: Updated RFQ
XLS Equipment_List.xlsx
DWG Plumbing.dwg
Every project starts like this.

Emails. PDFs. Excel files. CAD drawings. All arriving at once, like a paper avalanche.

"The equipment schedule is in the email from Tuesday. Or was it the attachment from the other email?"

— Everyone, constantly

"I know I saw that spec somewhere..."

Hour 1

"It was definitely in a PDF. Or maybe the Excel file?"

Hour 2

"Found it! Wait, this is the old version."

Hour 3

Act II: The Machine Awakens
Meanwhile, in the cloud...

A very patient algorithm reads every document. All of them. Even the scanned ones.

It finds:

📋 The projects
🔧 The equipment
📊 The quantities
📍 Who specified what
📄 Where it all came from

"Wait, it found 47 VAV boxes across three different schedules and reconciled the count automatically?"
"And it knows which page of which PDF each one came from?"

*visible relief*

Act III: Order Emerges
Everything in its place.

Projects. Equipment. Quantities. Sources. All structured. All searchable. All exportable.

✓ Mercy Hospital — 82 units
✓ Tech Campus — 47 units
○ Downtown Office — reviewing
– Medical Plaza — quoted

The project list, finally tamed

And it connects to everything else.

Your selection software. Your ERP. Your CRM. No more re-typing.

⚙️ Selection Software
📊 ERP Systems
👥 Salesforce
📁 CSV Export
{} REST API
The Moral of the Story

Life is too short to spend it opening PDFs and cross-referencing spreadsheets. Let the machines do the reading. You do the deciding.

The End... or is it?
Your Turn

Upload your documents. See what's inside.

📄
Drop files here or click to browse
PDF, DOCX, XLSX, DWG

No account required. Documents deleted after 24 hours.